Executive Assistant – Central Office in Denver, CO at Mental Health Center of Denver

Date Posted: 9/26/2017

Job Snapshot

Job Description

POSITION SUMMARY:  The Mental Health Center of Denver is seeking an organized and diligent Executive Assistant to support the Executive Offices. Primary responsibilities involve: coordinating executive office daily operations; providing administrative support for executive office and organizational meetings/ projects/ events; providing administrative support for the Mental Health Ambassador; and providing coverage for the organization’s Executive Assistants.

SALARY RANGE: $40,000/yr. – $44,000/yr. (Based on Experience)

ESSENTIAL JOB FUNCTIONS:

  • Direct executive office guests
  • Manage routine correspondence (eg. phone messages, faxes and mail)
  • Coordinate meeting logistics and compile meeting packets
  • Draft letters, format documents, track data and assist with maintenance of internal intranet sites
  • Maintain CEO, CFO and Board of Director files
  • Scan and archive organizational documents
  • Order office supplies, service and catering
  • Coordinate travel arrangements
  • Support Central Office operations and communication and act as a liaison between the executive offices and other departments
  • Support large cross-departmental projects and events (eg. conferences, fundraising and staff events)
  • Provide administrative support for the Mental Health Ambassador (eg. schedule, contacts, data entry/tracking of activities)
  • Provide back-up coverage for the organization’s Executive Assistants
  • Perform other duties as assigned

EDUCATION:   Minimum High School Degree.  Some College or Bachelor’s degree preferred.

EXPERIENCE: Front office and/or customer service experience

SKILLS AND COMPETENCIES:

  • Communicate in an effective and positive manner, both verbally and in writing
  • Knowledge of grammar, spelling, punctuation and word definitions
  • Proficiency with software applications, including Microsoft Office; Ability to develop proficiency in other applications such as SharePoint content management system; Understanding of computer language and functionality
  • Exceptional organization skills; Detail-oriented
  • Adaptable; Able to balance priorities and be flexible in a changing environment
  • Use initiative and independent judgment; Think critically through situations or circumstances that allow autonomous work
  • Work with discretion and maintain confidentiality
  • Able to answer questions and resolve problems quickly and professionally
  • Strong work ethic reflecting accountability, responsiveness and commitment to the MHCD mission
  • Must be able to work well with diverse populations, including interacting with MHCD consumers, Board members and community partners

SUPERVISORY RESPONSIBILITIES:    None

MACHINES AND EQUIPMENT TO BE USED:  Computers, calculators, fax machines, copiers, telephone and a variety of other office/clerical equipment.

TYPICAL PHYSICAL DEMANDS: Requires sitting, standing, bending and reaching. May require lifting up to 50 pounds.   Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, the telephone and other office and/or clinical equipment.

WORKING CONDITIONS:  May require occasional evening or weekend hours.