Executive Assistant – Child and Family in Denver, CO at Mental Health Center of Denver

Date Posted: 12/3/2017

Job Snapshot

Job Description

POSITION SUMMARY: The Mental Health Center of Denver is seeking an organized and diligent Executive Assistant to support the Vice President “VP” of Child and Family Services. The C&F Executive Assistant serves the department as a gatekeeper, reliable point of contact, project manager, and communicator. Primary responsibilities include championing VP’s priorities and projects, communicating relevant information up and down the department, and contributing to the success of the department’s Leadership and Management teams.

ESSENTIAL JOB FUNCTIONS:

  • Manage VP’s schedule, contacts, and travel arrangements.
  • Compose and disseminate correspondence, managing routine correspondence independently.
  • Assist VP with the maintenance of files. Scan and archive departmental documents.
  • Write and/or format letters, documents, reports, presentations and speaking points.
  • Manage administrative projects for the VP, Directors, and Program Managers within Child & Family, as requested.
  • Support the department; organize department events, order supplies, materials, and food for meetings and other events.
  • Support large, cross-departmental projects and events (eg. conferences, fundraising and staff events)
  • Serve as liaison between Child & Family Services and other departments, including Facilities, Development, Information Systems, Human Resources, and Procurement.
  • Represent the VP at community meetings and events, advocate for the interests of the Mental Health Center of Denver and Child & Family Services.
  • Coordinate and attend regular and special meetings of the department and other committees, as requested. Serve as Secretary, keeping accurate meeting minutes, providing input, and disseminating minutes and other informational material. Follow up on action items.
  • Field telephone calls, e-mails and similar communications from employees, clients, partner organizations and others, and/or direct to appropriate contact. Maintain accurate and timely communication.
  • Receive and process check disbursement requests.
  • Perform other duties as assigned.
  • EDUCATION:   Bachelor’s degree preferred (e.g. Communications, Business, etc.)EXPERIENCE: Front office and/or customer service experience

    SKILLS AND COMPETENCIES:

  • Able to communicate effectively and professionally, both verbally and in writing.
  • Proficiency with software applications, including Microsoft Office; Ability to develop proficiency in other applications such as SharePoint content management system; Understanding of computer language and functionality
  • Exceptional organization skills; Detail-oriented
  • Adaptable; Able to balance priorities and be flexible in a changing environment
  • Use initiative and independent judgment; Think critically through situations or circumstances that allow autonomous work
  • Work with discretion and maintain confidentiality
  • Able to answer questions and resolve problems quickly and professionally
  • Strong work ethic reflecting accountability, responsiveness and commitment to MHCD’s mission
  • Must be able to work proficiently with diverse populations, including interacting with MHCD consumers, Board members and community partners
  • SUPERVISORY RESPONSIBILITIES:   NoneMACHINES AND EQUIPMENT TO BE USED: Computers, calculators, fax machines, copiers, telephone and a variety of other office/clerical equipment.

    TYPICAL PHYSICAL DEMANDS: Requires sitting, standing, bending and reaching. Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, the telephone and other office and/or clinical equipment.

    WORKING CONDITIONS: May require occasional evening or weekend hours.