Executive Project Assistant - Infant/Early Childhood in Denver, CO at Mental Health Center of Denver

Date Posted: 10/24/2018

Job Snapshot

Job Description

POSITION SUMMARY: The executive project assistant will support project co-Directors in the implementation of a 5-year SAMHSA funded program that supports infant/early child mental health workforce development throughout the state of Colorado. Primary responsibilities involve: leading the scheduling and logistics of trainings, coordinating schedules, purchasing supplies, and providing overall administrative support for project operations. This position will serve as point of contact for the Project Co-Directors to ensure grant objectives are met.

ESSENTIAL JOB FUNCTIONS:

  • Coordinate meeting planning and logistics including venue rental, materials production, food, room setup, and travel arrangements
  • Coordinate meetings with external partners
  • Maintain files, records, spreadsheets, and other administrative documentation
  • Provide support writing quarterly and annual reports to funders
  • Maintain calendar and support scheduling
  • Coordinate internal and external communication efforts
  • Compose minutes at designated meetings; prepare and distribute as appropriate.
  • Perform other duties as assigned

Job Requirements

QUALIFICATIONS: Education: Bachelor’s degree required (area Communications, Mental Health, Business, Org. Development, or similar);

Experience: 5+ years in support role for high-level manager, front office and/or project coordination duties. Community liaison experience preferred.

SKILLS AND COMPETENCIES:

  • Ability to coordinate trainings, meetings, communications, and publications.
  • Excellent written and verbal communication skills.
  • Proficiency with Microsoft Office suite; Ability to develop proficiency in other
  • applications such as SharePoint content management system.
  • Excellent organization skills, attention to detail and ability to multi-task.
  • Familiarity with telecommunications/telehealth/web-based communications
  • Adaptable; Able to balance priorities and be flexible in a changing environment.
  • Ability to work independently and take initiative in executing responsibilities.
  • Good judgment and ability to work with discretion and maintain confidentiality.
  • Strong work ethic reflecting accountability, responsiveness and commitment to
  • the MHCD mission.
  • Ability to work well with diverse populations including employees, those served
  • by MHCD, Board members/volunteers, and community partners.
  • Spanish bilingual preferred (not required).
  • The ability to laugh with others and have a sense of humor.

SUPERVISORY RESPONSIBILITIES: None

MACHINES AND EQUIPMENT TO BE USED:

Computers, calculators, fax machines, copiers, telephone and a variety of other office/clerical equipment.

TYPICAL PHYSICAL DEMANDS:

Requires sitting, standing, bending and reaching. May require lifting up to 50 pounds. Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, the telephone and other office and/or clinical equipment.

WORKING CONDITIONS:

May require occasional evening or weekend hours.