Director of Real Estate and Facilities in Denver, CO at Mental Health Center of Denver

Date Posted: 5/17/2018

Job Snapshot

Job Description

POSITION SUMMARY: The Director of Real Estate and Facilities oversees the three components of the Real Estate and Facilities team; Development, Facilities Management and Property Management. The team ensures the planning, design, construction, repair, operation, leasing and 24-hour site maintenance of Mental Health Center of Denver buildings presently owned and/or operated throughout the City and County of Denver. Properties are maintained in a safe, clean and supportive manner using a trauma informed approach. The team also assists in the planning, design, and construction management of renovations and new facilities.

ESSENTIAL JOB FUNCTIONS:

  1. Oversee and monitor all aspects of asset property management operations for Sabin Group Inc. (wholly owned subsidiary of Mental Health Center of Denver with housing emphasis) and Mental Health Center of Denver’s portfolio.
  2. Negotiate new commercial leases and their renewal for clinical spaces.
  3. Act as a liaison between outside management agencies and Mental Health Center of Denver staff for buildings that are master-leased and/or rented for people served.
  4. Prepare grant applications for various funders such as Energy Outreach Colorado, CO Division of Housing, Denver’s Office of Economic Development, State Historic Fund, etc.
  5. Provide reports and information to the Sabin auditors during annual review.
  6. Attend and prepare information for the Sabin Board quarterly meetings.
  7. Perform annual contract compliance/management and occupancy review audits with HUD, City, State and Colorado Housing and Finance Authority (CHFA) Contract Administrators.
  8. Prepare annual state tax exemption forms and accompanying documentation for residential properties.
  9. Identify, establish and manage annual and long-range capital project priorities list projecting three years out for entire property portfolio with collaboration from Vice Presidents, Directors and Program Managers.
  10. Oversee the project management of renovation and new development projects for the organization including consultants who may be hired for the project.
  11. Coordinate, negotiate and select service agreements for external vendors for specific real estate needs.
  12. Negotiate, coordinate, supervise and inspect contracted work with/of contractors, vendors, engineers and architects on a variety of projects to ensure compliance with plans and specifications.
  13. Develop project cost estimates, write detailed specifications, develop scopes of work and requests for proposals for projects.
  14. Work effectively with all Mental Health Center of Denver representatives.
  15. Coordinate and review in-house real estate systems cost effectiveness and improved productivity.
  16. Oversee the fleet vehicle driver program and ensure proper procedures are being followed.
  17. Collaborate with the Risk Management team on the Organizations’ Safety Office, security camera, keyless entry badging system and safety captain programs.
  18. Participate in Risk Management, Operations and Director’s meetings.
  19. Oversee the supervision of Real Estate Team Managers and Executive Project Assistant.
  20. Make employee training recommendations.
  21. Provide annual review and development coaching with employees under direct supervision.

EDUCATION: Bachelor’s degree in business or equivalent experience with a minimum of five years supervisory/management experience. Real estate broker license a plus.

 EXPERIENCE: Minimum 5 years property management and/or facilities management experience with emphasis in affordable housing. Working knowledge of facility issues, construction project management, and equipment and property maintenance experience. Communication with contractor and engineering services. Position requires attention to detail, and independent problem solving. Affordable Housing Real Estate development experience a plus.

 SKILLS AND COMPETENCIES:

Strong internal and external customer service orientation. Understanding of safety and governmental regulation compliance including OSHA, EPA, FDA, HUD and LIHTC is required. In-depth knowledge of property, environmental and facilities management. Knowledge in project management, purchasing, budgeting, office automation, and negotiating skills. Highly developed personal and written communication skills. Advanced level of personal computer skills, including spreadsheets, graphics, and word processing. Proficiency in Excel, Word, Onsite or YARDI Software required. Demonstrated knowledge and skill in analyzing purchasing decisions and contract negotiations.

 SUPERVISORY RESPONSIBILITIES: Oversee Facilities and Real Estate teams.

MACHINES AND EQUIPMENT TO BE USED: Computers, calculators, fax machines, copiers, telephone and a variety of other office/clerical equipment.

TYPICAL PHYSICAL DEMANDS: Requires sitting, standing, bending and reaching. May require lifting up to 50 pounds.   Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, the telephone and other office and/or clinical equipment.

WORKING CONDITIONS: May require occasional evening or weekend hours.

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