Human Resources Associate in Denver, CO at Mental Health Center of Denver

Date Posted: 10/30/2018

Job Snapshot

Job Description

Ideal Candidate will have the following experience:

  • HRIS data administration experience (Prefer experience with UltiPro)
  • Data Queries and Report Development
  • Set up of database tables
  • Data entry with acute attention to detail and accuracy
  • Willing to serve as the back up to the Benefits Administrator.

POSITION SUMMARY: Perform a variety of support on projects, and administrative tasks within the Human Resources Department. Support Director of Human Resources and HR Managers with the completion of projects, assignments in one or more competency area including, but not limited to: Human Resourced Information Systems (HRIS), Employment, Recruitment, Benefits, Compliance, Record Management, etc. Each Human Resource Associate will specialize in at least one HR area and cross-train in one or more of the above areas. This position also supports/provides coverage for the central office receptionist as needed.

SALARY RANGE: $22.00/hr. - $25.00/hr.

ESSENTIAL JOB FUNCTIONS:

  • Complete HR data entry and reporting as needed.
  • Serve as back-up for central office reception (breaks, occasionally lunch, and covering additional time in special circumstances/events).
  • Maintain Outlook calendar for V.P. of HR for tasks and meetings as appropriate.
  • Adheres to all industry compliance requirements.
  • Cross trains in several functional areas or specific duties, processes, as assigned.
  • Enters purchases and reimbursements into the organization’s purchasing systems, audits purchases and receipts for approval.
  • Follows all procedures, processes, and directives accurately.
  • Other duties as assigned by V.P. of HR, Director of HR and HR Managers.

 Employment

  • Pre-boarding and on-boarding of candidates who have been offered position.
  • Accurately enters all new hire data setting them up in the HRIS system and On-boarding system.
  • Insures all required employment documents are received and completed correctly.
  • Responsible for all aspects of new hire orientation.
  • Conduct exit interviews for employees who are leaving the organization, including but not limited to: collection of company property, termination paperwork, exit survey.
  • Enter Catalytic Coaching (evaluation) records into HR database.
  • Tracks property and education contracts in HRIS system.

Benefits

  • Accurately and timely provides COBRA documents to terminated employees.
  • Conducts new hire benefits enrollment meetings.
  • Track and administer the release of Paid Time Off for probationary/benefits eligible employees.
  • Scans medical/benefit documents into Laserfiche.
  • Tracks TB, Adult Health Evaluations, and pre-employment screenings; and, obtains related documentation from health carrier portals.
  • Tracks Tuition Reimbursement agreements in HRIS system.

HR Systems & Databases

  • Maintains and trouble-shoots HRIS systems.
  • Accurately enters employee data, runs and develops reports.
  • Coordinates, tests, and sets up Alerts and Workflow modules and HRIS systems to automate HR processes.
  • Performs scheduled activities, serves as liaison with payroll.
  • Makes recommendations related to HRIS training modules’ best use and implemented accepted ideas for improvement in tracking and maintaining data/records.
  • Query data, set-up system.

 Recruitment & Talent Aquisition

  • Track and screen all resumes/applications for minimum qualifications.
  • Answer phone calls from applicants regarding receipt of resume, hiring process and status of onboarding process. Work in the Talent Management System to assist with full-cycle recruitment activities as assigned, including but not limited to: review resumes/applications, job fairs, start background/reference checks, follow-up with applicants, attend recruitment meetings and provide customer service to hiring managers regarding the hiring process.
  • Track, promote and administer Employee Referral Program and Relocation Programs.
  • Coordinate passive and active recruitment of and communication with candidates through social media, direct text, or other direct contact systems.
  • Coordinates volunteer/interns and other non-paid on-boarding.

Job Requirements

EDUCATION:

Minimum of high school diploma or equivalency. Some college or post-high school education preferred.

 EXPERIENCE:

3-5 yrs. previous related office and/or customer service experience required. 2 years of Human Resources experience preferred.

 SKILLS AND COMPETENCIES:

  • Strong customer service, organization, adaptability, professional appearance and demeanor. Positive and proactive attitude.
  • Strong communication skills (verbal and written) - ability to effectively interact with internal and external customers while maintaining composure during stressful situations.
  • Ability to prioritize multiple tasks. Detailed oriented and organized is a must. Good time management skills.
  • Adept with various software including but not limited to: Coupa, Relias, UltiPro, MS Word, MS Excel, Adobe Pro or other Adobe products, Laserfiche, Career Builder, Recruit Text, Glassdoor, Text Recruit, Cognos reporting system.
  • Ability to work collaboratively in a team environment. Must be able to work in a diverse work environment with people from all walks of life.
  • Type 50 WPM, Internet, Microsoft Office computer experience with word processing, spreadsheets, and similar programs.

SUPERVISORY RESPONSIBILITIES:

None

MACHINES AND EQUIPMENT TO BE USED:

Computers, calculators, fax machines, copiers, telephone and a variety of other office/clerical equipment.

TYPICAL PHYSICAL DEMANDS:

Requires sitting, standing, bending and reaching. May require lifting up to 40 pounds.   Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, the telephone and other office and/or clinical equipment.

WORKING CONDITIONS:

May require occasional evening or weekend hours.