Real Estate Office Coordinator in Denver, CO at Mental Health Center of Denver

Date Posted: 12/23/2019

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Denver, CO
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    12/23/2019

Job Description

POSITION SUMMARY: Reporting to Executive Project Assistant, under general supervision, provide dispatch services for the Real Estate Maintenance Team. Monitor maintenance request phone line and inbox. Perform tasks associated with creating work orders; distribute requests to maintenance techs or appropriate department or person, close and prepare work orders for billing process. Provide supervisory support in Executive Project Assistant’s absence.

 

NEW HIRE RATE: $16.71/hr - $20.07/hr

ESSENTIAL JOB FUNCTIONS:

 

  1. Oversee FacServices inbox and phone line for incoming maintenance requests. Process and assign requests appropriately. Communicate updates to requestors.
  2. Monitor and maintain maintenance request portion of Property Management Software.
  3. Assist with routine vendor scheduling and notice each property appropriately.
  4. Assist with fleet vehicle maintenance scheduling, driver approvals, reporting and other fleet vehicle related tasks.
  5. Create and update nameplate signage for interior room assignments when changes occur.
  6. Maintain room assignments for staff in HR tracking system.
  7. Assign and return property (ie: keys) to employees in HR tracking system.
  8. Order office supplies for the Real Estate Department.
  9. Send follow up customer service surveys in response to completed work orders.
  10. Assist with special projects.
  11. Other related duties as assigned.

Job Requirements

EXPERIENCE: One to three years administrative experience required. Experience in dispatching as well as prior supervisory experience highly preferred.

 

SKILLS AND COMPETENCIES:

  • Ability to work independently on a number of various tasks
  • Excellent verbal and written communication skills
  • Excellent interpersonal skills
  • Strong computer skills, proficient in Microsoft Office
  • Ability to maintain confidentiality accordingly
  • Excellent attention to detail
  • Strong organizational skills
  • Adaptability
  • Customer service orientation
  • Accountable and responsible

 

SUPERVISORY RESPONSIBILITIES: Occasionally in absence of Executive Project Assistant.

 

MACHINES AND EQUIPMENT TO BE USED: Computers, calculators, fax machines, copiers, telephone and a variety of other office/clerical equipment.

 

TYPICAL PHYSICAL DEMANDS: Ability to sit, stand, bend and reach, operation standard office equipment such as phone, computer, facsimile, copier/printer/scanner, and other business machines, Occasional lifting up to 40lbs.

 

WORKING CONDITIONS: May require occasional evening or weekend hours.

 

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